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Let’s make a book! This TOC includes the full process of bringing a print book (and usually, an eBook or OA format) from final manuscript through to publication. Please note that hosted books may not require all of these services. All of these tasks are completed by the Digital Publishing Coordinator (DPC) unless otherwise noted. Click the links for specific instructions on how to complete each step.

Pre-Production

  1. Project Transmittal/Launch meeting w/ the Acquisitions Editor(s)

    1. Amherst College Press Transmittal Spreadsheet

    2. Lever Press Transmittal folder

    3. Maize/MPS (no imprint books) Launch Form

  2. Create an Asana task for the project by duplicating one of the following template cards

    1. Amherst College Press Asana template

    2. Lever Press Asana template

  3. Assign an ISBN to the print and/or ebook (if not already supplied) via the following spreadsheets

    1. Amherst College Press ISBN Assignment sheet

    2. Lever Press ISBN Assignment sheet

    3. MPS (incl. Maize) ISBN Assignment spreadsheet

  4. Review the transmittal and manuscript submission for completeness

  5. Create the copyright page from the following templates. Save it in the project folder with the manuscript files.

    1. ACP template: I Drive: MPublishing/Publishing Services/Projects/Amherst College Press/_ACP Copyright Page Template

    2. Lever template: I Drive: MPublishing/Publishing Services/Projects/Lever Press/Copyright page template Lever Press.docx

    3. Maize template: I Drive: MPublishing/Publishing Services/Projects/Maize/Copyright_page_template

  6. Send the manuscript files to the vendor and request a bid (quote and schedule)

  7. Send the Cover Design Brief to the cover designer*

  8. Create the TMM record

  9. Request the LoC PCN

  10. Create a Jira ticket for Fulcrum resources (if needed)

    1. Jira ticket template

  11. Receive the quote and schedule from the vendor. Save them to the project folder under “Newgen Bid.”

  12. Send the vendor quote and schedule to the editor for approval

  13. Vendor quote and schedule approved

  14. Enter all schedule dates for the Asana subtasks

  15. Send the schedule to the author(s)

Production

Design Sample

  1. Receive the design sample from Newgen. Save to the project folder under “Design Sample” and review.

    1. For Lever titles, make sure the layout follows the Lever Press Typesetting Notes

  2. Send the design sample to the editor for approval

  3. Design sample approved

Front Cover

  1. Receive the front cover ideas from cover designer. Save to the project folder under “Cover.”

  2. Send the front cover ideas to the editor*

  3. Send front cover feedback to cover designer (repeat steps 1 & 2 as needed)*

  4. Front cover approved by editor*

  5. Send front cover to author(s). Only text corrections allowed.*

  6. Front cover approved. Save to the project folder.*

  7. Upload the final cover file for TMM ingestion

  8. Create the Fulcrum monograph page

    1. E-mail the author(s), editor, and marketing team the link

    2. For Lever titles, this step is done during post-production tasks

Copyediting

  1. Receive the copyedited files from the vendor and review:

    1. Make sure all queries for the author make sense and start with “AQ:”

    2. Determine if any queries should be answered by you or the editor

  2. Send the copyedit to the author(s)

  3. Receive the copyedit feedback from the author(s) and review:

    1. Make sure all queries have been answered clearly

  4. Send the copyedit feedback to the vendor

Typesetting

  1. Receive the typeset PDF from the vendor and review:

    1. Check TOC to make sure all content is present and in the correct order

    2. Scan through the book to make sure the layout and organization match the Design Sample

  2. Send the typeset PDF to the author(s)

  3. Receive the typeset PDF feedback from the author(s) and review:

    1. All changes should be provided in the PDF markup (not via e-mail, Word doc, etc.)

    2. Ensure all changes are clearly marked and make sense

  4. Send the typeset PDF feedback to the vendor

  5. Receive the final typeset PDF from the vendor and review:

    1. Check that all of the author’s previous changes were made correctly

  6. Send the final typeset PDF to the author(s)*

    1. This pass is ONLY to check previous changes--not to introduce new changes

  7. Final typeset PDF approved (may have minimal changes)

  8. Final interior files delivered from vendor

    1. Should include the print PDF and all application files (InDesign, linked images, etc.)

Full Cover Spread

  1. Send case design template, barcode, and back cover copy to cover designer

  2. Receive full cover spread from designer and review

  3. Send full cover spread to editor and author(s) for approval

  4. Full cover spread approved

Print Proofs

  1. Upload final interior PDF and full cover spread PDF to IBI and request print proofs

  2. Receive print proofs and review

  3. Confirm print proofs are approved with the editor

ePub + Fulcrum

  1. Receive ePub from vendor and review

  2. Upload print interior PDF and ePub to Fulcrum monograph page

  3. QC ePub on Fulcrum

  4. Update Fulcrum w/ final back cover copy from cover spread

  5. Update JIRA ticket for Fulcrum work (if applicable)

Post-Production

  1. Using actual page count, double-check IBI cost estimator and update TMM if the price has changed

  2. Update TMM w/ final specs (for every format)

  3. Confirm Eloquence verification and Send Metadata to Eloquence (for every format)

  4. Upload final files to BiblioVault and order PDF Processing and web-ready PDF

  5. Create MARC record request

  6. Register DOI using Crossref web form

  7. Via JIRA, ask Tim to add the OA [ISBN] to Product [Press name] on Fulcrum so the book will appear in KBART

    1. Jira ticket template

  8. Create Google Play audiobook*

Publication

  1. For titles with print runs, release stock from CDC in CISPUB

  2. Mark print version active in TMM day before the POD pub date

  3. Publish OA version on Fulcrum (make public)

  4. Enter OA URL in TMM and Mark OA Active

  5. Add Title to Discount Code in CDC CartMan

  6. Add book to imprint’s homepage

  7. Notify editor, marketing, and author(s) of book release

    1. For Lever titles, do this 1 week before pub date

  8. Add book to the MPS Releases, 2020-Present spreadsheet

Post-Publication

  1. Close JIRA ticket (if applicable)

  2. Order comp copies for the author according to contract

    1. The editor completes this step for ACP titles

  3. Send 1 copy to the UM Library and 2 copies to the Library of Congress (LoC)

  4. Notify Jason that the project is ready for invoicing*

  5. Make sure final production files are on shared drive for archive

  6. One week after pub date, check availability on Amazon and MPS website in case there are problems

  7. One month after pub date, check aggregators to confirm title is included

*These steps do not apply to DPCs for Lever Press titles

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